About work order deposits
Note: Service Receivables features are available only if you purchased the Service Receivables Add-On Module.
From time to time, you might need to enter a deposit on a work order. Suppose a client provides a prepayment of $30 on a work order for $160. This amount has to be reflected in the client's invoice or statement and deducted from the total.
When you save a work order that includes a deposit, Sage 100 Contractor:
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Displays a dialog where you enter the check number or transaction number to identify the deposit. You can then select the amount using that number when you print a deposit slip to take to the bank.
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Enters the deposit amount in the general ledger as a credit to the client. The credit represents payment for work that you have not yet performed. Therefore, when you print an invoice or statement, the deposit is deducted from the invoice or statement total.
Tips:
- You can modify service invoice and statement report forms so that they show work order deposits and deduct them from the total amount due. (Your business partner can help you to modify these forms if you are unsure how to do so.)
- Refunding a service receivables credit uses the same procedure as refunding an accounts receivable check.